Who has to be listed on the Rental Agreement?
Everyone who will be residing within the property must be named on the Lease Agreement. All residents over 18 years of age or older must submit a rental application for the property. Guests under 18 do not need to submit a rental application but if they are going to be living at the property tenants need to inform us of their name and date of birth. It is our Policy that anyone staying with the tenant longer than 30 days is no longer a guest but a roommate, therefore, if the person is Eighteen (18) years of age or older, he/she must fill out and submit our Rental Application for approval by House Match Properties. Tenant(s) must abide by the decision of House Match Properties whether another person or persons can be added to the Rental/Lease Agreement. Failure to do so may result in termination of their lease.
When is rent due?
Rent is always due on the first and late on the 2ndday of the month. With online payment options, you can pay your rent on weekends, holidays, and when on vacation. No checks to mail. Please pay your rent on time to prevent late charges being posted to your account. If a tenant moves into a property during the middle of the month, the tenant will owe a full months rent for the first month, and the rent for the second month will be pro-rated. The second month’s rent is the one pro-rated, never the first month.
Can you HOLD a rental property for me?
We do not “hold” properties and a property is not considered rented until a Residential Lease has been signed and a Security Deposit has been paid. If your application has been approved, you will need to sign the lease and pay your deposit before the property is considered officially rented to you.
How are Utilities handled?
Utilities are paid by the tenant, unless otherwise noted in your lease. Tenants are responsible for changing all billing information to their name and mailing address effective with their schedule move-in date. Some utility companies need advance notice, so please se up your utilities once your lease is signed.
How do I pay rent?
Each tenant will have a tenant portal, which they can access to pay the rent.
- By using ACH (Automated Clearing House) – this automatically takes your rental payment directly from your bank and deposits it into the HOUSE MATCH bank, saving you time. (No charge to tenant)
- Credit cards or debit cards (large fee from third party company)
- Cash(small fee) Contact House Match for info and form to pay at 7/11 or CVS.
What is Renter’s Insurance and Why do I need it?
Property owners generally carry a standard fire and liability policy, and have additional coverage with “landlord/rental” insurance, but they normally cannot cover the contents or possessions of the resident. The reason that insurance companies do not provide this type of coverage is because they are “non-owner” occupied properties. Therefore, it is very important for you to have adequate insurance coverage for your contents.
A renters insurance policy can cover your personal property, liability coverage and additional living expenses. This can include hotel bills due to a fire or damaged roof, or replacing your furniture damaged in a flood. Again, your landlord’s insurance will not cover your belongings. All tenants are required to carry a liability policy of 100k on the property.
How do I reset the garbage disposal?
Most garbage disposals have a reset button or Allen adjustment located under the canister. Try to press this button to reset the garbage disposal before calling for maintenance. An Allen wrench to rotate the blade if something has become lodged is needed to reset others. This Allen wrench has been provided and should be taped to the garbage disposal. Please make sure to keep your hands out of the garbage disposal at all times and the breaker is off for the disposal. If a repair person is sent and the garbage disposal just needs to be reset you will be responsible for the cost of the repair.
What breeds of dogs are restricted from your properties?
We do not allow certain breeds of dogs that have violent tendencies. We do not allow any dogs that are mixed with dogs that have violent tendencies. Dangerous breeds that are not allowed include, but are not limited to Pit Bull, Rottweiler, Doberman, Chow, Husky, Alaskan Malamute, Great Dane, St. Bernard, Akita, Wolf-hybrid, Presa Canario, Bull Mastiff, Australian Cattle Dog, Caucasian Ovcharka, Boerboel, Dogo Argentina, Gull Dong, Belgium Malinois, American Bulldog, American Staffordshire Terrier, and German Shepherd.
Other breeds may not be allowed on a property by property basis, decided by the owner of the property.
What if my spouse received orders from the military to a permanent change of duty station?
Your Spouses orders apply to you and any additional dependents that occupy the home. The terms of the Lease will take place as outlined by the Serviceman’s Civil Relief Act. IN THE EVENT the Tenant is, or hereafter becomes, a member of the United States Armed Forces on extended active duty and hereafter the Tenant receives permanent change of station orders to depart from the area where the Premises are located, or is relieved from active duty, retires or separates from the military, or is ordered into military housing, then in any of these events, the Tenant may terminate this lease upon giving thirty (30) days written notice to the Landlord. The Tenant shall also provide to the Landlord a copy of the official orders or a letter signed by the tenant’s commanding officer, reflecting the change, which warrants termination under this clause. The Tenant will pay prorated rent for any days (he/she) occupy the dwelling past the first day of the month.
Can I move in a day early?
It may be possible with a change of lease fee. We have cleaners, locksmith, and service providers scheduled up to the date of your move-in, so an early move-in may or may not be possible. We also meet with you prior to move-in to do the move-in inspection, which needs to be completed prior to move in. You would have to agree to paying the extra days of rent and a change of lease fee.
How do I terminate my lease early?
While we look forward to all tenants completing the duration of their lease, we understand that tenants personal situation bring about the need for breaking a lease. Breaking a lease prior to the end of the term does cause additional work for House Match and creates costs for the owner. Due to this, there are fees associated with a tenant breaking a lease.
Total Fees: $1500 Lease Breakage Fee + 1 months rent from the date tenant vacates property. 30 day Notice must be given prior to vacating the property.
The cancellation fees cover House Match costs to place a new tenant including advertising, administrative costs, move in/move out inspections, etc. The fees also include the cost to the owner of Locksmith, potential down-time in rent, utilities, gardener, and administrative expenses.
If the property is not in showing condition after you give notice then you will be assessed one and a half months rent from the time you vacate the property. This fee would normally be charged for tenants who are not willing or flexible to show the property in their last thirty days. The normal move out procedures still apply. We will send you an email with detailed move-out procedures which include cleaning, trash removal, returning keys, etc. You will need to be completely moved out and return keys, garage door openers, mail keys, etc. to House Match Inc. by 4:00PM on the Move out Date. If said items are notsurrendered by this day, you will be charged for rent for each day until all said items are returned.
Any change to the move out date above must be submitted in writing and approved by House Match Inc. (Email is Acceptable)
During the period of this notice, House Match, and/or other licensed real estate brokers will be showing the property to possible future tenants or purchasers with 24-hour notice.
What is the difference between Normal Wear and Tear Versus Damages that I might be charged for upon move-out?
Wear and Tear vs. Damages
The list below will assist you in determining what is normal wear and tear as opposed to damage to the property you are vacating. Security deposits can be used to repair damage for which a resident is responsible. However, the landlord cannot apply the security deposit to normal wear and tear. The question is: “What’s the difference?”
“Normal wear and tear means that deterioration which occurs, based upon the use for which the rental unit is intended, without negligence, carelessness, accident, or abuse of the premises or equipment or chattels by the tenant or members of his household, or their invitees or guests.”
Damage can therefore be defined as deterioration which occurs due to negligence, carelessness, accident, or abuse of the premises or equipment or chattels by the tenant or member of his household, or their invitees or guests.
Notice that normal wear and tear does not include dirt – excessive dirt is considered negligence, carelessness, accident or abuse.
The following incomplete list of examples are intended as a guide to reasonable interpretation of the differences between expected ‘wear and tear’ from normal residential use and irresponsible, intentional, or unintentional actions that cause damage to a landlord’s property.
|Wear and Tear||Damages|
|1. Small nail holes caused by a 6 penny nail or smaller. A 6 penny nail or smaller. A 6 penny nail is 2 inches long and is used for hanging picture frames and other items on walls.||Large holes from hanging shelving, pictures, screws, wall anchors, flat screen television brackets or any other wall hanging that causes damage larger than a 6 penny nail|
|2. Faded Paint||Spot painting and patching or touch up painting of any kind|
|3. Faded caulking around the bathtub and tiles||Missing caulking around the bathtub and tiles|
|4. Hard water deposits.||Buildup of dirt, mold, mildew, or water stains from a preventable or unreported water leak or drip|
|5. Worn out keys||Broken, lost or unreturned keys|
|6. Loose or stubborn door lock||Broken or missing locks|
|7. Non-Functioning Light Fixture||Missing, Burnt out, or incorrect style light bulbs|
|8. Worn countertops due to daily use||Burned, cut, stained, scratched or water damaged countertops|
|9. Stain on ceiling from rain or bad plumbing that was reported as specified in the lease agreement||Stain on ceiling from rain or bad plumbing that was NOT reported as required in the lease agreement|
|10. Stain on ceiling from water damage from a property above the unit||Stain on ceiling from mold or mildew from running water without using the exhaust fan|
|11. Drywall cracks from settling||Holes in walls, doors, screens or windows from misuse, negligence, carelessness, accident, or abuse|
|12. Faded, chipped or cracked paint||Unapproved or poor tenant paint job|
|13. Loose wallpaper||Ripped or marked-up wallpaper|
|14. Worn drapery rod||Broken drapery rod or drapery rod pulled loose from the wall|
|15. Faded curtains and drapes||Torn or missing curtains and drapes|
|16. Heat blistered blinds||Broken, bent, cracked or missing slats, wands or hardware. Broken strings|
|17. Screens dirty need to be cleaned||Torn or missing screens|
|18. Sticky window||Broken window|
|19. Musty odor||Urine or pet odor|
|20. Running toilet or wobbles||Broken toilet seat, tank top or chipped or cracked toilet bowl|
|21. Closet bi-fold door off track||Damaged or missing bi-fold door|
|22. Loose hinges or handles on doors||Damage from a door from forced entry, or damage from using feet|
|to open doors.|
|23. Worn carpet traffic patterns||Torn, burned, stained, missing, ripped, scratched, or snagged carpet, pet damage|
|24. Faded finish on wood floors||Scratched, gouged, warped or water damaged wood floors|
|25.Linoleum worn thin||Linoleum with tears, warped, or water damaged wood floors|
|26. Non-Functioning smoke or CO detector||Missing or detached smoke detector or CO detector or missing batteries|
|27. Dry Lawn||Lawn with pet urine spots, dead areas, excessive weeds|
|25.Linoleum worn thin||Linoleum with tears, warped, or water damaged wood floors|
How long does it take to get my security deposit back?
Landlord shall, no later than 21 calendar days after the Tenant has vacated the Property, furnish the Tenant with an itemized written statement of the basis for, and the amount of, any Security Deposit received and disposition of the Security Deposit, and shall return any remaining portion of the security to the Tenant.
Lease Length – How long are your leases?
We require a minimum of a one-year lease, unless instructed differently by the owner. Sometimes a tenant will offer an owner more money for a shorter lease. Any lease under one year will only be given to a tenant with owner approval. All leases are in writing. Longer leases are approved after discussion with the property owner. At renewal, we may on occasion elect to place a tenant on a month-to-month or 6 month rental lease to accommodate sale of the property by the owner, a tenant’s pending departure, or moving the property into a more active rental period such as the summer.
Lease length is always determined through consultation with the owner.
What Day is Rent Due Each Month?
Rent payments are due on the 1stday of each month and are considered late on the 2nd. If a tenant moves into a property during the middle of the month, the tenant will owe a full months rent for the first month, and the rent for the second month will be pro-rated. The second month’s rent is the one pro-rated, never the first month.
I hear that you have someone that will help tenants with the purchase of a property?
We do. Christine can help you navigate the process of purchasing a property. She can assist you in getting pre-qualified with a loan officer, reviewing properties, completing offers and cooperating with listing agents to get your offer accepted. We can assist with lease cancellation costs and timelines, so you don’t have much out of pocket when moving to your new home. *Some restrictions apply. You can call Christine directly for information
I want to change the color of the paint in the renal and make other changes. May I do this?
As part of the lease agreement, renovations made by a tenant are only permissible with written approval by Property Management Company. You may, of course, hang paintings of your choice on the wall, provided you do use normal size nails and do not do excessive holes. This rule against renovation without permission applies to all renovations, including changing your carpeting or other flooring, installation of built in appliances, etc. Please do not affix a satellite dish or other antenna to the roof, without acquiring permission first, as you will be charged for any damages to the roofing.
What if I pay a deposit and then change my mind?
Once you pay a deposit and sign the lease, you have committed to rent the property. If you fail to move in as agreed, you will forfeit the deposit. The forfeited deposit pays the owner for holding the property for you. You should not pay a deposit unless you are sure you are going to move in.
How much Security Deposit do you Charge?
We require one months rent equivalent for a security deposit. In certain circumstances if tenants do not meet the single security deposit criteria, we might charge up to two months of equivalent rent. California law states that when renting an unfurnished property the maximum security deposit is two months of the rent and three months equivalency for a furnished unit.
I’d like to renew my lease at the end of my current term. How do I go about that?
Approximately 60-90 days prior to the end of your lease, we will reach out to let you know if the lease can be renewed. Sometimes the owners choose to sell the home or move back into the home, but most often, a lease renewal is a possibility.
Are Rents Negotiable?
Our rents are decided based on an assessment of the current market value of the property. The owner and the property manager have agreed upon this price. Generally speaking, the rents are not negotiable.
What type of properties do you manage?
We specialize in Single-Family homes with over 90% of our inventory being single-family homes. We also work with duplexes, town homes, and small apartment complexes.
Pest Control – What is Your Policy?
Owners are responsible for all pest control in the first 60 days of a new tenancy. If the tenant has any pests, owners will pay to have the house treated. After the first 60 days, the tenant is responsible for some pest control. This would include ants, flees, roaches, spiders, and small mice. The owner is responsible for maintaining the residence in a reasonable rodent-proof condition and rectifying any condition that would allow squirrels, birds, etc… to enter and nest. Infestations of squirrels, skunks, rats, and other vermin, as they can cause damage to a property and can be a health risk to people. Infestations of this type are treated at the owner’s expense. This does not release the tenant from their obligation to keep the property in a clean and sanitary condition so as not to promote the attraction of rodents and or pests.
What is the Maintenance process?